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OSHA Form 300
The OSHA Form 300 log is used by each employer’s establishment to record and maintain information about employee injuries and illnesses. An establishment, as defined by OSHA, is a single physical location where business is conducted, or where services or industrial operations are performed; the place where employees report for work, operate from or from which they are paid.
The form itself is divided into 3 general sections: Identity (e.g. name, case number, task title), Descriptive (e.g. date, injury location, description of incident) and Classification (e.g. type of injury, days far from work, days on restriction).
Every injury or health problem that meets the recording criteria should be recorded as a brand-new case on the OSHA 300 type and maintained as the case conditions change such as the number of days limited or away from work. If the status of the case changes, then the entry should be changed. For example, if the injured employee is experiencing days far from work, then dies, the employer must remove (or line out) the days away entry and the day count and check the box for a fatality.
OSHA Form 300A
The employer is responsible for preparing a yearly summary of injuries and illnesses that took place during the fiscal year. The annual summary, OSHA Form 300A, displays the totals from columns G through M of the OSHA Form 300 log. The summary also shows the fiscal year covered, business name and address, annual average variety of workers and overall hours worked by all workers covered by the OSHA Form 300 log. OSHA Form 300A is a different type and does not show any of the personal info, revealed on the OSHA Form 300 log. OSHA Form 300A likewise makes it simpler to determine occurrence rates.
The annual summary must be:
· Posted by February 1 and remain posted until April 30th
· Posted in areas where other notices are normally placed
· Certified (signed) by a company executive, stating that the information is correct and complete to the best of the employers ability
· Retained for five years following the calendar year to which they relate
If no cases are recorded during a reporting period, a summary must still be posted. Zeros are entered into all spaces provided on form 300A.
OSHA Form 301
If an injury or illness is recordable, a supplementary form (e.g. OSHA Form 301) must be completed. This form provides more information about the case. Such information as the events leading up to the injury or illness, body parts affected, object(s) or substance(s) involved, etc., must be included on this form.
Within seven calendar days after receiving information that a recordable work-related injury or illness has occurred, a 301 incident report or equivalent must be completed. Equivalent forms may be used if it contains the same information as OSHA Form 301. Examples of equivalent forms may come from: state workers’ compensation reports, insurance claim reports or the employer’s incident report form.
A workplace Hazard Analysis is always a great place to start.
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